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Privacy Policy

Effective Date: 18th June 2024

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By using our Website, you acknowledge that you have read and understood this Privacy Policy.

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Introduction

Welcome to the ROGA (UK) website www.rogauk.org (the site).

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Reagan Memorial Baptist Girls’ Secondary School Old Girls Association United Kingdom, the Association ('We' and 'Us') provide access to and use of this Site subject to the following terms and conditions which may be updated by Us without notice to you.

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We are committed to safeguarding the privacy of and visitors. 

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This Privacy  Policy explains how we collect, use, store and share your personal data as well as your rights concerning this information in accordance with General Data Protection Regulations  (GDPR)

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Data Controller

The data controller responsible for your personal data is the Reagan Old Girls Association, 
United Kingdom.

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If you have any questions regarding this or our data practices, please contact us at rogauk24@gmail.com

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Data Collection

We may collect and process the following categories of personal data:

  1. Contact Information: Name, email address, postal address, phone number.

  2. Membership Information: Alumni details, graduation year, course details.

  3. Website Usage Data: IP addresses, browser type, operating system, referring website, navigation paths, duration of visit, and pages viewed.

  4. Communication Data: Any information you provide when contacting us via email or through forms on the Website.

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Legal Processing Obligations

We process your personal data based on the following legal grounds:

  • Consent: When you provide explicit consent for specific purposes.

  • Contract: To fulfil our obligations under any contracts with you.

  • Legal Obligation: To comply with legal and regulatory requirements.

  • Legitimate Interests: For purposes of running and improving our Website and services, provided that these interests are not overridden by your data protection rights.

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Data Usage

We use your personal data for the following purposes:

  • To manage and administer your membership with Reagan Old Girls Association United Kingdom (UK)

  • To provide you with information about events, news, and updates related to the alumni organisation.

  • To respond to your enquiries and communications.

  • To personalise your experience on our Website.

  • To improve our Website and services based on user interactions and feedback.

  • To comply with legal obligations.

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Data Sharing

We do not sell, trade, or otherwise transfer your personal data to outside parties, except as outlined below:

  • Service Providers: We may share your data with third-party service providers who assist us in operating our Website, conducting our business, or servicing you, provided they agree to keep this information confidential and use it solely for the purposes we specify.

  • Legal Requirements: We may disclose your personal data if required by law or in response to valid requests by public authorities.

  • Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred to the acquiring entity.

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Data Storage and Security

We implement appropriate technical and organisational measures to ensure the security of your personal data and to protect it against unauthorised or unlawful processing, accidental loss, destruction, or damage. Your data is stored on secure servers, and we use encryption, access controls, and regular security assessments to safeguard your information.

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Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. When your data is no longer required, we will securely delete or anonymise it.

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Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  1. Access: You can request a copy of the personal data we hold about you.

  2. Rectification: You can request correction of any inaccurate or incomplete data.

  3. Erasure: You can request deletion of your personal data, subject to certain conditions.

  4. Restriction: You can request restriction of processing your data under certain circumstances.

  5. Portability: You can request to receive your data in a structured, commonly used, and machine-readable format.

  6. Objection: You can object to the processing of your data based on legitimate interests or direct marketing.

  7. Withdraw Consent: If you have provided consent for data processing, you can withdraw it at any time.

To exercise any of these rights, please contact us at reaganoldgirlsassociation.uk@gmail.com. We may need to verify your identity before fulfilling your request.

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Changes to this "Privacy Policy"

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page, and we will notify you of significant changes by email or through a prominent notice on our Website.

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Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

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Email: rogauk24@gmail.com

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Thank you for being part of the Reagan Old Girls Association and for trusting us with your personal data.

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